Let’s bring your community to life.

You bring the people. We handle everything else — venue, contracts, registration, logistics, and the in-person details.

Who We Work With

We plan retreats for people who’ve built something online and want to bring it into the real world — or anyone who wants to take their people on a getaway.

Most of our retreats run 15 to 75 people over three to four days. If yours looks different, ask anyway. We want to build what’s right for you and your people.

Let's plan a retreat!

Verdancy is for:

  • Creators and podcasters with an audience that wants to build deeper connection with each other

  • Paid community and newsletter owners looking for a premium experience that isn’t more content

  • Authors, booksellers, and reader communities

  • Small businesses and teams who want a real offite, not a conference room

  • Nonprofits running board, staff, or donor gatherings

  • Family and friend groups who want to travel together but no one wants to own the details

What We Handle

  • We find the location, tour and vet it, negotiate the contract, and sign it. Then we build an itinerary with the right balance of programming, free time, and the unstructured hours where people can actually become friends.

  • We collect every registration and deposit, sign the vendor and venue agreements, track the budget, and pay the bills. Your community's money is handled on our side, under our contracts. No tracking receipts or who owes what when for you.

  • Registration, dietary needs, accessibility, room assignments, arrival logistics, the pre-retreat communication, and answering every question your attendees have. Let them be in our inbox for questions instead of yours.

  • We are there the entire time, running the day. That includes the missed flight, the vendor who's late, and the box-lunch situation. Things go sideways sometimes; the point is that you and your attendees never notice.

How It Works

  1. Tell us about your community.
    Fill out the form below. We want to know who your people are, roughly how many, and what you’re imagining — even if it’s vague!

  2. We talk.
    We get on a video call to hear more about your dreams. No charge, no pitch deck. We’ll ask more about your community, your calendar, and what you want people (including yourself!) to walk away with.

  3. You get a proposal.
    We do some brainstorming and bring you a plan: location options, dates, a draft itinerary, and a rough budget. You’ll have a sense of what your community would pay and what you would make.

  4. We build it.
    Once you sign, we go to work. You’ll have regular communication and you’ll be asked to make decisions only where your voice and input really matter — the vibe, the programming, the moments that are specific to your people.

  5. You show up.
    You arrive as a guest. You get to be present with your community instead of running the weekend for them.

*A hot tip from us — start earlier than feels necessary!
Good venues can book as far as 12 to 18 months out. We recommend a minimum of 9 to 12 months from a signed proposal with us to the event itself. If you’re thinking about next year, the right time to talk is now!

What It Costs

Every retreat is priced individually because a four-day retreat for 60 people in Savannah and a weekend for 20 in the mountains are very different.

How it works: you pay a planning deposit to get started, which is credited toward your total profit. From there, we’re paid a per-attendee fee out of registration.

For creators and community leaders: ask about our profit-sharing model! For most hosts, the treat is a meaningful revenue event, not an expense. We’ll show you the full math in your proposal before you commit to anything.

What this means in practice: we collect registrations, we pay the vendors, and we manage the budget. It’s an all-inclusive experience for you and your attendees.

Frequently Asked Questions

Still have questions? Take a look at the FAQ or reach out anytime.

  • No. We've run retreats from intimate groups of a dozen up to 100+ people. What matters more than size is whether your people already want to meet each other.

  • We plan conservatively and we set the registration target with you before we sign anything. We'll tell you honestly if we think your headcount assumption is optimistic — that conversation is much better to have at the start of planning than three weeks out.

  • No. We collect registrations and sign the vendor contracts. That's deliberate: it's what lets you be a guest instead of a host. Plus, who really wants to be managing receipts and deposit deadlines? Not you!

  • Yours. We build the retreat to feel like your brand, and we stay mostly in the background. We want attendees coming away with a deeper connection to you and each other.

  • Nine to twelve months is ideal, if not longer. We can move faster, but venue availability and pricing get harder the later you start.

  • Anywhere in the US so far — Savannah, Cincinnati, Santa Fe, coastal Virginia. And we’re just getting started. If you have a destination in mind, tell us. If you don’t, we’ll make some suggestions.

  • That's an extremely common story, and usually it fell apart on logistics and registration rather than on the idea. Those are the two things we do. We’ll talk with you about why it didn’t work before and how we can avoid those pitfalls this time.

Tell us about your community.

Not ready to fill out a form? Email us at hello@verdancyretreats.com to say hello. We’re happy to talk through an idea that’s still half-formed or needs more explanation.